Operation BBQ Relief’s finances are in two main categories, disaster relief and fundraising. Disaster Relief funds come from donations on our website and donations that are specified to disaster relief. These funds go directly towards what we do and costs incurred to continue our disaster relief efforts (deployments, storage, insurance, maintenance and upkeep of equipment, etc.). The second category is Fundraising which covers the activities we do throughout the year to promote OBR. We have on average seen a 150% return on monies spent towards these activities (for every dollar spent, 1.50 is raised). At the end of the day we never take money from disaster relief and apply it to fundraising, but we do however take the funds from fundraising and apply towards disaster relief efforts.
We do not have any full time employees but do have certain roles which are compensated on either a monthly or quarterly basis. This allows us to have consistency in our direction and efforts and makes those roles accountable. We understand we have a great group of volunteers and appreciate everything they do but don’t feel it is fair to ask those who spend a large percentage of their time on a weekly bases managing all the aspects of OBR to do it for free. To continue to be the organization we are we must have consistency, fairness and accountability.
As we continue to grow we will continue to evolve who and how certain roles are compensated.
As a recognized tax-exempt nonprofit organization, under section 501(c)(3) of the Internal Revenue Code, Operation BBQ Relief seeks to be transparent in its financial operations by making the following information publicly available. It is our goal to be good stewards of the funding we have received and forthright in our plans and direction of Operation BBQ Relief. In doing so we strive for the following:
- Being honest in solicitation materials and truthful and clear in communications with donors about how their gifts will be or have been used;
- Having a conflict of interest policy that all board and staff are aware of and review regularly;
- Publishing financial information on a nonprofit’s website, such as a copy of the organization’s application for tax-exemption, IRS Form 990, audited financial statements and annual reports, as applicable (see below);
- Ensuring the regular review by the board of current financial statements and of the IRS Form 990 prior to filing;
- Adopting sound financial management policies, including internal controls, to ensure accountability;
- Being transparent about who is accountable for the nonprofit’s expenditures; adopting expense policies, such as a travel expense reimbursement policy (requiring prior approval and limiting expenditures to what is reasonable); (View the written policy about expense reimbursement.)
- Responding appropriately to requests for copies of financial reports, as required by the IRS public disclosure requirements.
Operation BBQ Relief would like to thank Rubin Brown (Certified Public Accountants & Business Consultants) for supporting OBR with financial questions and our IRS and State filings. (www.rubinbrown.com)
PUBLIC DISCLOSURE POLICY
The following documents will be made available to the public through Operation BBQ Relief’s website and upon request
- Articles of incorporation and all amendments (below)
- Bylaws and all amendments (below)
- Conflict of interest policy (below)
- Audited financial statements (below)
The Form 990’s are available on GuideStar. Before being posted on GuideStar, the Form 990 will be made available either upon request and reimbursement of copy costs or by other means allowable under the applicable Treasury Regulations.
The financial statements will not be made available to the public, other than as reported on the annual Form 990. The financial statements are un-audited and are for reporting purposes to the board only. The financial statements represent the current understanding of the financial picture at that snapshot in time, and as such are reviewed by the board of directors. Without an independent audit or review of the financial statements and the information from which they are prepared, the corporation believes that it would be unwise to make them available to the public. The information set forth in the Form 990 has at least received the advice of the organization’s independent accountant in its preparation, and to that extent, is a better picture of the organization’s financial condition than the informal financial statements presented to the board during the year.
Program Expenses = All expenses directly or indirectly incurred towards our mission, disaster response.
Non Program Expenses = All expenses not directly or indirectly incurred to our mission, disaster response.